Business Presentations in English That Work – 5 Top Tips

Even if your English is very good, you are likely to have some English language concerns. Fortunately, with some simple tips & techniques, anyone can improve their business presentation in English. Below are some tips that will help you succeed:

  1. Tell people what you are going to speak about

    This means people will know what to expect and will retain information better because they will be actively waiting for it.

    Try:

    ‘Today’s presentation is in 3 parts. Firstly I’m going to talk about, secondly I’m going to talk about and finally…….’

  2. Keep your sentences shorter and slow down

    When giving lots of information, it is better speak more slowly than you usually do. Use shorter and less complex sentences so the information is easier to say. Short sentences are also easier for the audience to remember. Silence is also very effective. When we are nervous we tend to speak too much. Pause between points to let the audience digest information. By using regular pauses you will also appear more relaxed, confident and in control since you will not be nervously talking all the time.

  3. Summarise regularly

    When you summarise, you give the audience another chance to understand the information before moving on and it is a great way to link between your last point and your next point. Use language like this:

    ‘So far we have seen that…’

    ‘So, to summarise, last year we…’

    ‘It is clear from what I’ve said so far that…’

    ‘As we have seen…’

    Then:

    Next, we’re going to focus on…

    Moving on, we will see…

    Now, let’s move on to…

  4. Use great words and phrases that will make your English sound natural and professional

    Introduction:

    ‘On behalf of Webstar, I’d like to welcome you to today…’

    ‘Good morning everyone. I’m Howard Brent and today’s presentation is about…’

    For charts and figures, consider the present perfect tense which we use to describe how things have changed until the present time:

    ‘Sales have grown by 10% since 1995′

    ‘There has been no change in temperature for 5 years.

    Conclusion.

    ‘To conclude’

    ‘It’s clear that…’

    ‘To finish, it’s apparent that…’

    ‘If no-one has any further questions, that concludes my presentation. Thank you for listening.’

  5. Practice with a native English teacher

    This is very valuable because a teacher can give you help with the tips here – but also your intonation, pronunciation and language. Think about how much more confident you will be if you have worked on your presentation with a personal tutor first. Ensure your English teacher has some business training or experience so they are not just helping you with your English but understand the key elements of a business presentation and can guide you with your style and content and structure. This way you will know you have a great presentation and will excel in front of an audience.

    A good presentation in English is easy to achieve with a bit of preparation and practice. Good luck!

Kids Craft Kits – A Great Solution to Your Christmas Present Dilemmas

Christmas has become very commercial and if you have kids it can get very expensive; then after half an hour they are bored with it all. There is a solution; get Christmas presents which require input – kids craft kits are perfect to keep them occupied for longer!

If you want to guarantee that a present will be a success then you really do need to choose carefully. There are several area which need to be considered.

1. The target age. Once your kids are over three you can pretty much ignore the target age on some toys – however, this does not apply to craft kits. The age will define the expected level of fine motor skills required for the projects included. It will also define the tools required; such as craft knives and scissors.

2. The number of projects included. It is always worth getting a craft kits which has several projects. This means that if one is damaged there is always others to work on. It also means that if there are cousins or friends over during the Christmas season, there will be enough to keep more than one child occupied.

3. What is involved in the project? This may sound bizarre, but there are some kids craft kits which require placing moulds into the cooker to help them set – as all parents are aware there is more than one thing in demand at Christmas than a mother – it is the cooker! Equally anything which has smelly chemicals is not a good idea for a winter activity.

All in the kids craft kits are a great present, but there are always pitfalls. Be extra cautious with bargains as you may find that they are old stock and that the paint has dried out, the playdo is hard and the glue is incapable of holding anything together.

If you are going to invest in crafts this Christmas then make sure that you take a little time to think about them, this will ensure that you get the correct ones and that they are a success.

Logistic Component of a Plan Presentation

Finally it’s necessary to focus attention on the logistic component of a plan. The successful execution of a plan always depends on the ability to supply a variety of goods and manpower regularly and on time: fuel, ammunition, spare parts and qualified men. Likewise, when a company introduces a new product, it must have ensured beforehand that it can deliver on time and to specification. When the company fails to do so, not only can the reputation of a company be severely damaged but prospective customers will turn to substitute products or brands and, consequently, these prospective customers will be lost forever. Just as with every part of a plan, the logistics component must have an inherent flexibility in it to be able to cope with the reality of the battlefield (the market), positive or negative.

Case I:

Insurance Company and marketing success

An insurance company did not believe in the possible success of a marketing campaign for the introduction of a new, innovative car insurance policy. When the campaign was launched, it was overwhelmed by the unexpectedly high number of applications for the new policy. Although warned beforehand by its marketing manager, it had abstained from taking adequate organizational preparations to be able to scale the processing of new applications. Many aspiring policy holders had to wait such a long time that they were forced to go to other insurance companies, just to get their car insured in time.

Case II:

Senseo Crema

Logistics problems also beset Philips in 2001 when they introduced their unique “Senseo Crema” coffee machine, as a consequence of its great success. In the beginning buyers had to wait 2 to 3 months before they received their coffee machine. Luckily at that moment there were no competitors offering the same kind of machines.

In the art of war good logistics has always played a decisive role. That is why actions to disrupt the supply lines of the opponents were often a strategic goal in itself. The importance of logistics has to be given due attention in every aspect of planning and decision-making, in the ‘grand strategy’, in the local strategy, as well as in the tactics.

Case III:

Anti shipping war

The submarine warfare conducted by the German Navy in the Second World War was a war ofattrition aimed at the sea routes from the USA to Britain. The supply of Britain, both to keep the bridgehead as well as to prepare for the invasion, was a logistic grand-strategy that was eventually won by the Allies by the introduction of the convoy-system, the development of technical innovations like sonar, radar and by the introduction of the “baby-flattop”65 that would protect the convoys by providing continuous air support.

Case IV:

Afrika Korps (1941/42)

After his victory at Gazala and after the conquest of Tobruk, when the German Marshal Erwin Rommel in June 1942 resumed his march to invade Egypt and reach Alexandria and the Nile, his supply lines became so long (around 900 km) that he suffered great fuel and ammunition shortages. Without this vital fuel, his technically superior tanks became immobile. Moreover, the British successfully disrupted his supply lines over sea from Italy. Finally Rommel, the ‘Desert fox’, was forced to halt his invasion within sight of his ultimate goal.

In the military context logistics influence the functioning of a military organization in several ways:

It influences the “fighting power”;
It influences the resilience of the forces;
It influences the flexibility.
Similar effects can be seen in the industrial enterprise.
To satisfy the logistical demands, armies have stimulated innovation from which we still
profit today.
To name a few:

Napoleon introduced tinned food;
The American Army popularized instant coffee;
The Germans invented the “Jerry can” (strong and leak free fuel containers);
The American Army, to realize its fantastic amphibian operations in the Pacific, developed a series of innovations like the roll-on-and-off-ship, refuelling on the high sea etc.;
Several kinds of mathematical models were developed during World War II to predict required supplies, calculate the loading of ships, etc. (e.g. sequential analysis,queuing algorithms).
In short, the science of war has provided modern management with all kinds of logistic tools that help to manage the supply and delivery requirements of a company more efficiently.
Case V:

The container

The logistic invention with probably the greatest impact on present day logistics is the ‘Container’ -invented after the war (1956). Malcolm Mc Lean (USA) can reasonably claim to be the man who conceived the idea of container shipping to replace the traditional break bulk method of handling dry goods. Containers produced a huge reduction in port handling costs, contributing significantly to lower freight charges and, in turn, boosting trade flows. Almost every manufactured product humans consume spends some time in a container. The container is now of course also intensively employed by the military.